Guidelines for PEP Application PART B – Letter of Support from Practice

As part of the PEP (Practice Experience Program) submission process, certain information and documentation are required to confirm the eligibility of the proposed supervisor and practice. Below is a summary of the key points to review and prepare accordingly. 

1. Supervisor Eligibility 

To ensure compliance with RACGP and AHPRA requirements, please confirm and provide the following details for the nominated supervisor: 

• Has completed (or commits to completing) the MBA’s online education and assessment module pertaining to the MBA's Supervised practice for international medical graduates guidelines (tick or cross the checkbox) 

• Holds full and unrestricted registration with the Australian Health Practitioner Regulation Agency (AHPRA) as a specialist general practitioner (tick or cross the checkbox) 

• Has a minimum of three years’ practice (Full Time Equivalent) with general and/or specialist registration in Australia prior to being appointed as a Supervisor (tick or cross the checkbox) 

• Is currently a practising specialist general practitioner in comprehensive general practice (tick or cross the checkbox) 

• Confirm that the proposed supervisor is aware of and has agreed to their nomination for supervising the applicant. (Yes/No response required.) 

• Need to provide evidence that the proposed supervisor is currently practicing. This may be demonstrated by a link to online booking or uploading a statement from the practice. (need to attach evidence) 

2. Practice Information 

• Online Presence: The practice should have an active online presence, such as a website, Facebook page, or other digital listing, demonstrating legitimacy and accessibility to patients. 

• Practice Address: Must match the address listed on the practice’s official website (RACGP verifies this online). 

• Work Hours of the candidate: Should match the offer letter. 

4. Onsite and Remote Supervision Details 

• Onsite Supervision: Confirm whether the proposed supervisor is based onsite at the practice address. (Yes/No response required.) 

• Remote Supervision: If the supervisor will not be onsite, please upload a remote supervision plan or the AHPRA Supervised Practice Plan that outlines how effective supervision will be maintained (Should be on the practice letterhead and signed by practice manager). 

5. New practice 

For a new practice to be eligible for consideration as a potential placement location under the PEP Specialist Training Program, it must have been open to patients for a minimum of 6 weeks. 

Once the practice been open to patients for a full 6 weeks, please submit the following additional information: 

Please provide a letter (on practice letterhead) signed by the practice manager, that addresses the following points: 

• Confirmation that Practice provides comprehensive general practice – including: o Provision of preventative care 

• Continuity of care 

• Delivery of patient-centred health care and coordination of care according to patient, family and community needs 

• Please note, when addressing the above points please elaborate on how the practice performs/fulfills the above functions, not just that they do perform them

• Confirmation that the practice manager has read and understood the RACGP - Standards for general practice training 3rd edition 

• Confirmation the practice has read and understood the RACGP Standards for General Practices 5th Edition 

• The date the practice opened 

• Patient demographic reports covering the first 6 weeks of operation – deidentified demographic reports should include the following: gender, age, length of consultation time, item numbers used for billing purposes with Medicare 

• Any accreditation the practice holds (ie. AGPAL certificate of accreditation) 

This additional information is required by RACGP Medical Education team, to confirm the new practice meets PEP Specialist training program location and comprehensive general practice requirements. 

Summary of Required Uploads 

• Supervisor’s evidence of current practice (e.g., booking link or signed statement). 

• Remote supervision plan (if applicable). 

• Proof of online presence (website or social media link). 

• For new practices: letter from the practice manager addressing PEP eligibility points and patient demographic reports (as listed above) 

Note: Any information requested by RACGP from the practice must be provided on the official practice letterhead and signed by the Practice Manager or the GP, as specified in the request. 

Please review the above points and ensure all required information and supporting evidence are submitted accurately to avoid delays in the application process.